How To Manage Email Overload

Usually the longer you’ve been online, the more email you receive. If your a good old Web AddiCT and receive hundreds and sometimes thousands of emails a day you’re probably experiencing email overload. Herewith a few examples of how to cut down all that email in your inbox you never end up reading anyway.

1) Unsubscribe to email newsletters

Email newsletters is one of the oldest forms of online marketing and almost ever website has an email newsletter. Do you really read ever single newsletter you receive via email? Thought so. Start unsubscribing to those email newsletters you hardly ever read to cut down on the number of unread messages in your inbox. Do it! Do it now.

2) Deactivate email alerts from social networks

Every time someone follows you on twitter or your receive a direct message an email pops up in your inbox. If you’re a very active twitter user your inbox will be overwhelmed. The same can be said for Facebook too. All those Facebook fan page requests, comments on status updates you liked or commented on. All of these end up in your email. You should unsubscribe from Facebook email notifications or even receive your twitter direct messages via SMS.

3) What about email you have to receive and respond to?

Now we’ve unsubscribed to email newsletters and turned of social netwokr email notifications and your well on yor way to putting your inbox on diet. What is the best way to manage what is left and usually is important. Instead of spending all your time writing really long essay-like replies your could follow the five.sentenc.es mantra. The problem: E-mail takes too long to respond to, resulting in continuous inbox overflow for those who receive a lot of it. The solution: Treat all email responses like SMS text messages, using a set number of letters per response. Since it’s too hard to count letters your should count sentences instead. Keep your email 5 sentences in length max and use those 5 sentences to get the message across.

How do you manage email overload? Let us know in the comments…

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Marsha Egan says:

3 August 2010 at 03:08

Remember – email begets email. The more you send, the more you’ll receive. Want to get less email? Send less!

Rafiq Phillips says:

3 August 2010 at 17:45

Great tip Marsha. I keep my sending and especially forwarding of email down to a minimum.

Sandy Gordon says:

3 August 2010 at 04:08

Interesting Post! Unsubscribing unwanted Email Newsletters can really help you in reducing email volume. This has worked for me. There is no point in keeping them if you’ve not read them for the past 3 months. Going for an Email management tool like Taroby http://www.taroby.com can also help. It provides better filtering options – manages twitter/facebook notifications smartly by filtering it out of your inbox, automatically.

Rafiq Phillips says:

3 August 2010 at 17:44

I’ve setup filter in my Gmail inbox to keep the facebook, twitter and foursqaure out of my inbox. works just as well 🙂

Sean SEO Marketer says:

4 August 2010 at 01:30

I will just have an overlook of the emails subject, nothing interesting select all at a time->mark as read because I don’t want to loose from their subscriptions list. What about mobile email alerts? I had changed my smartphone email settings which prevented me from continuous vibrations.

Wes Blackmore says:

17 August 2010 at 21:19

Caught this post late but this filter/rule for GMail will blow your mind. No need to unsubscribe from anything it will weed it all out along with mails not addressed to you. And if necessary you can check ‘All mail’ every now and again to see if anything important skipped your inbox.

http://www.labnol.org/internet/gmail-filter-for-important-emails/14180/

Jake says:

30 August 2010 at 14:57

Admittedly I’m a little lazy when it comes to my email overload management – but since I use Gmail I lean on Gtriage.com. Took me all of 30 seconds to set up and instead of having a bunch of filters set up, it learns what emails are important to me and then marks them as “Important.” Works like a charm… and its free.

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How To Manage Email Overload

Question: What do these things all have in common? Everybody know…

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